Business Software: Benefits of Renting vs Buying

Business Software: Benefits of Renting vs Buying

While getting software is essential for any business, you don’t have to go ahead and buy immediately- you can also rent. So what is better? Should you Rent or Buy a Business Software.

We talked to the experts, and they came up with some pros and cons of renting vs buying a business software so that you can make a more informed decision.

Depends On The Situation

“I believe that renting is a cost-effective strategy to save money, especially if you want to try out a service first. Many small businesses and start-ups consider leasing to be a great money saver because the expenses often work out in their favor. 

“You may rent almost any type of software. Accounting software, e-commerce software, manufacturing software, point-of-sale software, CRM software, CAD software, sales management software, inventory management software, and other applications fall under this category. 

“However, there are situations when buying software outright is the preferable option for you or your company. This is especially true if you want to use the software for a long time or if you must make a full purchase due to license requirements.”

Lee Grant, CEO at Wrangu

Taxes, Flexibility 

“In my opinion, it is better to rent software than to buy it. The first reason is that you will save a ton of money on tax. Also, using a rental license to access software will save you money in the long run. Renting also allows you the flexibility and cost savings of adding or deleting software seats as needed, as well as the ability to pass expenses on to clients.

“In fact, when you rent, you usually get better technical support than when you buy the software. Another reason is the fact that you’ll never have to worry about acquiring a new version of the software if you lease it. You’ll always have the choice to rent the most recent, most up-to-date edition at no extra charge.”

Olivia Tan, Co-founder CocoFax

Costs, Features, Restrictions

“Unless you’re looking for a specific, expensive software you’ll be using for a short period of time, renting is not worth it. While you do save money on renting, it comes with a number of limitations that can become very annoying over time. For instance, there is a limit as to how long you can use the software. You may also be restricted from certain features unless you choose a big enough subscription. 

“When you rent software, you also give up on the independence and have to comply with the rules provided by the license holder. When you purchase software, you can use it any way you like without having to worry about the number of users or a date restriction. However, this costs more so I advise everyone to carefully research the best option and potentially test it before making the purchase.”

Nick Chernets, CEO of Data for SEO

Contractual Responsibilities

“When you sign a lease, you agree to abide by the terms and conditions of the lease for the duration of the contract. You must make payments until the set date in your agreement, even if you cease using the program or it becomes obsolete.”

Daniel Carter, SEO Manager at Office Furniture Online


“Smaller planning offices may find a subscription license appealing at first because it gives them access to high-quality, up-to-date software. The beginning fees are less than if you bought a license. However, when seen in the long run, the company’s total costs rise. They usually exceed the costs of a one-time license after three to five years. 

“The most crucial instrument for daily work in the construction business is software for modeling structures and plants. A program that is only utilized for a month or a year is highly rare.”

Daniel Foley, SEO Manager at Litta

Duration of Use

“A rental license, as previously stated, permits you to utilize the software for the period of your subscription. Architects and engineers can buffer order peaks by renting additional licenses, however, once the contract expires, the program is no longer usable. The reality is that most building projects take a long time to complete. The data usually has to be available to facility management even after the building is finished. This requirement is fully met with a paid license because the right of use is perpetual or temporally infinite.”

Erick Riddle, Founder Driven Wheels

Maintenance and Assistance

“The customer has the option to book an additional maintenance contract with the purchased license. As a result, the customer receives assistance in the event of a problem as well as up-to-date information. Support is typically included in a rental license, and the program is updated regularly. 

“As a result, architectural and engineering firms are always up to date with the latest technology, but personnel must attend training classes regularly to comprehend and use the new features. When compared to purchasing software, this can dramatically increase the amount of effort and money spent.”

Herman Hibbert, Chief Operating Officer at Leaf Gutter Guards

Staying Up-to-Date Newer Versions

“There are pros and cons to either owning or renting but as fast as innovation in software is going today, renting is the most viable option. This is because renting allows you to stay up-to-date with newer versions or iterations of the software instead of having to continuously buy them. It also allows you to easily discontinue use (subject to terms) in favor of a more suitable application.”

Jonathan Saeidian, Founder/CEO of 3 successful startups: Brenton Way, INITIATE.AI and Take Sessions

Licence, Understanding The Software

“It is my opinion that any kind of business software should be bought instead of rented. When my business decides on new software to use, we have determined that we want to use the software for years to come and don’t want to have to worry about renewing a license or subscription. As the digital age progresses and businesses like mine are looking for more software to use in the office, it’s important that we understand the depths of the programs we use on a daily basis. 

“We need to take inventory of all the software we use on a daily basis and track our usage so that we know how these tools are utilized to better our business. Buying software enables us to do this and easily catalog every piece of software. I know buying software can be expensive, but when it’s required to run a modern workplace, it’s worth buying.”

Laura Fuentes, Operator of Infinity Dish 

Wallace Mattson
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